Bookkeeper/Office Administrator position
To support the on-going growth of our business, we are currently seeking a full-time Office Administrator with superior organizational and time management skills to join our team. The ideal candidate will have prior office administration and accounting experience and have great attention to details.
DUTIES & RESPONSIBILITIES:
- Day-to day administration activities of the business
- Monthly bank and credit card reconciliations
- Accounts Payable including entering all bills and processing bill payments
- Accounts Receivable including preparing all invoices to clients, posting payments, and following up on outstanding accounts
- Prepare GST returns
- Prepare month-end financial reports
- Complete required bank deposits
- Assist with preparation of the annual budget
- Process and submit payroll on a bi-weekly basis
- Complete payroll source deduction payments online
- Human Resources related tasks including preparing job offers, onboarding, arranging employee training, tracking vacation and leaves, and processing terminations
- Project Administration tasks such as setting up new projects, tracking project costs, scanning and filing project information, and updating inventory
- Order office supplies and deal with any printer issues
- Make all travel arrangements for the team including hotels and flights
- Assist with the maintenance and administration of the company Safety program
QUALIFICATIONS & REQUIREMENTS:
- High School Diploma or GED
- Minimum of 3 years of experience in Bookkeeping/Accounting
- Minimum 3 years of related on-the-job experience in office administration
- Prior experience working in the construction industry is considered a strong asset
- Must be detail oriented with exceptional organizational and interpersonal skills
- Ability to work independently with minimal supervision
- QuickBooks Online experience is considered a strong asset
- Intermediate to advanced proficiency in Microsoft 365 including: Word, Excel, and Outlook